15 Tips To Manage Your Time Better

Time management skills can be acquired. You need to be disciplined to organize and plan your activities well. Proper time management is necessary if you want to be effective and accomplish more tasks. When you are under extreme time pressure, you have to schedule and prioritize activities.

There are cases where you may not be making any headway in your task execution plan. Be aware of the order of activities and implement the schedule without alterations. Read on to understand why one would be considered a rookie time manager. The following are the top reasons that should help you understand time management better.

Over-Delegating Tasks

Delegating responsibilities is an effective way of breaking down complex tasks into manageable portions. When you delegate, avoid making the mistake of giving people all your responsibilities. It’s not appropriate to over delegate, there is a limit to how much you can entrust to other people.

When assigning roles and responsibilities, be ready to be accountable for any eventuality. You not only become part and parcel of the work process but also practice responsible delegation.

Failing To Prioritize

When you are responsible for the results of a given task, you put your focus on it. There will be occasions when your plate is full of activities. You may also have days when you have all the time in the world.

What this means is that you struggle to plan your days well.  With good planning, you cannot experience the pressure of time. The brawl and the struggle to meet tight deadlines cannot arise.

Remember that you will be executing a lot of activities each day. But if everything is a priority, then nothing is all that important. Plan and schedule tasks to achieve peak performance. You must be observant of deadlines.

When you honor your work schedule and meet timelines, you build the trust of the recipient of your work. You can achieve awesome results by breaking down your tasks into smaller units.

Time winds down faster when you don’t use it effectively. You can end the day without achieving any significant result. This can be demotivating and you don’t want to develop the feeling of inefficiency.

In each day, identify your goals, both short and long term.

This should help you to optimize how you use every minute. When you know what you want to achieve it becomes easier for you to monitor your progress. These parameters can guide you so that you don’t fall too far behind without spotting it. 

Design in advance how your day, week, or even month should look like. Get prepared to face daily tasks with courage. There are days you will struggle to deliver on projects. Consider the consequences of not completing a task. Based on the impact of each consequence, you can tell which activity you need to prioritize.

The truth is that each task has its merit once you complete it well. The reverse is also true where the consequences also vary from one task to the next.

Interrogate your goals thoroughly. Work backward once you determine which goals you intend to achieve at the end of the day. Address specific components of the work that contribute to your goals.

This is the most effective way to complete the tasks you have prioritized and scheduled. Do not forget about yourself. You need time for personal activities, too. Allocate a percentage of your time for private projects. The assignments that are distinct from the professional duties that you handle daily.

Setting Unrealistic Goals

When you want to achieve much, then you must set targets. You must be honest with yourself so that your goals are achievable. Always consider the work-life balance. You don’t want your official duties to encroach on your social life.

As you set your career and professional goals, know that you also have a private life. Factorall thesedynamicsin your plan. It’s suicidal to ignore your social life. Think about your leisure activities and personal interests. Striking a balance is important to ensure that you deter any possibility of getting involved in conflicting interests.

It is good to be ambitious. However, setting a higher goal that may require resources you do not have is unreasonable. It is good to keep your goals to a standard you can achieve them without straining too much.

The catch here is that when you become over-ambitious, you create a bigger possibility of failure. And when you often miss your targets, you can easily get discouraged and demoralized. The feeling of being a failure can cause you to lose your momentum and drive. You want to avoid the negative emotions and frustrations associated with failure. When you persistently feel disappointed with yourself, you can easily quit.

The best thing to do is to have valuable goals. They may not be mega in the perspective of resources required to achieve them. But valuable goals are key in bringing clarity and quality in the entire work process.

Not Asking For Help (Soon Enough)

A lot of people have remained stuck struggling with unproductive behaviors. Some have quit because they don’t understand the direction to take. The biggest factor that contributes to failure is fear. When you are afraid to ask for help because you think you will be considered a failure, then, you become one.

When you want to move up the ladder in your career trajectory, you must be ready to put pride aside. And seek for valuable direction and support. Assume that you don’t know anything and be open to learning new ideas. Listen to different opinions. And interrogate them to make an informed decision.

Many people do not like seeking for help. A lot of people think that asking for a hand is a sign of weakness. When you ask for assistance from other people you not only learn but also establish a relationship. It is a sign of emotional strength and humanness. You demonstrate your capacity to collaborate well with others.

Feeling You Need to Be the Expert

Many people have achieved awesome accomplishments because they devoted their time. When you work hard on assignments, you become better at them. Having expert knowledge is good to get tasks done quickly. You can have a broad and extensive experience in a particular field. The skill and competency is what everyone wants to master in the area of work.

Never allow the feeling that you are at the top of things and you can do it alone to distort your vision. Just be humblein your career. Do not thump your chest because you are an expert. Let your contribution be noticed by the number of lives you touch. And continue with the good work leaving a powerful legacy with the gift you have.

When you get preoccupied with your status, you lose the valuethat you should contribute to humanity. Your expert knowledge becomes a deterrent. Your credibility diminishes and before you know it, you become worse than a novice.

You Cannot Adapt to New Demands

When change scares you, it is time you get prepared to lose, especially, time. You become comfortable with the routine and status quo. Most people fear that change can result inan inability to gain control. Wait a bit. The world develops because people can re-direct their focus and respond to changing times. It is the best way you can use your time.

Work hard to eradicate fear because it fuels the feeling of uncertainty.It leads to resistance to change which is counterproductive to progress.

Failing (Or Being Afraid) to Give Critical Feedback

How you provide information is as important as the information itself. You will face situations that are easy and encouraging. You will also go through challenges and hardships. When faced with a situation, know how to assess it and give feedback especially when it is required. Provide it promptly so that it supports key decision-making aspects.

Some people decide not to give critical feedback because it portrays them in a bad light. Taking such a position is equivalent to self-destruction. Constructive criticism builds character, it doesn’t destroy it. Always be sincere and direct. Do not talk about people but highlight issues around situations.

Focusing on individuals is like concentrating on clearing the next hurdle and forgetting about the race. Have the big picture perspective. You can’t be blaming everyone apart from yourself. By shifting the blame, you waste more time focusing on the symptoms rather than the root causes.

Final Thought

You become a rookie in time management when everything seems to be important for you. But when you organize your work program properly,you can do much without experiencing burnout. The best strategyis to portion your time in blocks and follow your work schedule faithful.

Last modified: September 22, 2020

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